Oregon State University

Bylaws of the Oregon State University Chapter

Revised: May 1, 2017

PREAMBLE

For the purpose of promoting high academic standards at Oregon State University, Corvallis, Oregon; maintaining a Chapter of The Honor Society of Phi Kappa Phi (to be referred to as “the Society” or “Phi Kappa Phi”) chartered and installed at Oregon State University on June 6, 1924, and furthering the ideals and objectives of the Society; the members of the Oregon State University Chapter do hereby adopt the following Bylaws for its governance.

ARTICLE I. Name and Mission

Section 1. The name of this organization is the Oregon State University Chapter #35 of The Honor Society of Phi Kappa Phi.

Section 2. The mission is to recognize and promote academic excellence in all fields of higher education and to engage the community of scholars in service to others. The Society also recognizes outstanding achievement by students, faculty, and others through various awards and through invitation to membership.

ARTICLE II. Membership

Section 1. Membership in this Chapter is open to scholars with integrity and high ethical standards from all academic disciplines without regard to race, color, gender, national origin, religion, age, disability, genetic information, or sexual orientation. Members shall be classified in accordance with ARTICLE IV of the Society Bylaws.

Section 2. The following membership categories are authorized:

A. Active Members of the Society are those who have paid Society dues for the current year.  Those who pay both Society dues and Chapter dues are also active members of the Society and of the Chapter.  Members who choose may become active members in more than one chapter by submitting chapter dues to each chapter.

B. Life members are those who have been invited and initiated and have paid the life membership fee or have been accorded this status by the action of the Board.  Life members of the Society who wish to remain active Chapter members must continue to pay Chapter dues.   

C. Special memberships are conferred upon approval of the Executive Director, Society President and appropriate Regional Vice President and update payment of appropriate fees. 

1. A member, who has served the Society in an outstanding manner, may be nominated for Distinguished membership by a member or by the Chapter. The individual will receive a life membership in Phi Kappa Phi and a distinguished member certificate. 

2. A nonmember (not an alumnus/alumna, employee, or student of Oregon State University), who has achieved eminence in some academic creative, intellectual or other career endeavor, may be nominated for Honorary membership by a member or by the Chapter. The individual will received a life membership in Phi Kappa Phi and an honorary member certificate.

Section 3. Eligibility for membership will be determined separately for each academic college. Those persons who are recognized will be invited in compliance with the following standards:

A. An undergraduate student in any college/school of the University who is a:

1. Junior and

a. has accumulated at least 36 quarter-credit hours at Oregon State University and
b. has accumulated at least 108 quarter-credit hours and
c. ranks scholastically in the upper 7.5% of the class of the college/school in which registered as a junior.

2. Senior and

a. has accumulated at least 36 quarter-credit hours at Oregon State University and
b. has accumulated at least 108 quarter-credit hours and
c. ranks scholastically in the upper 10% of the class of the college in which registered as a senior.

B. A graduate or professional student who:

1. Is a candidate for a doctoral, masters, or professional degree and

a. has accumulated at least 27 quarter-credit hours at Oregon State University and
b. ranks scholastically in the upper 10% of the class of the college in which registered as a graduate or professional student. 

2. Has been awarded an advanced degree subsequent to the last, previous election of members.

C. Members of the institution’s faculty, administration, professional, staff, alumni, or community leaders who exhibit excellence and high ethical standards may be extended membership.

1. The number invited may not exceed 4 percent of the number of students invited by the chapter that year.

2. Chapters that invite fewer than 200 students per year may be allowed to initiate a maximum of eight persons per year.

D. No more than one person per year may be nominated for Distinguished member and for Honorary member.

Section 4. All invitations to membership will be approved by a two-thirds vote at a regularly called meeting of the Chapter at which a quorum is present or by mail/electronic mail ballot sent to all active members or by the Chapter’s Executive Committee.

Section 5. Active members have access to all available benefits offered by the Society and are eligible to serve on Society and Chapter committees and hold Society and Chapter office.

Section 6. Membership responsibilities

A. Members should conduct themselves at all times in a manner consistent with integrity and high ethical standards.

B. If a member fails to behave with integrity and high ethical standards, the person’s membership may be revoked by the Chapter Executive Committee or by the Society’s Board of Directors.  If the membership is revoked, the person has the right to appeal this decision to the Executive Director, the appropriate Regional Vice President, and the Board.

ARTICLE III. Chapter Governance

Section 1. Functions of the Chapter

A. Recognize outstanding achievements through invitation to membership.

B. Sponsor programs and activities that support and recognize scholarship and/or service.

C. Hold two or more meetings a year, one of which should be an initiation.

D. Send a delegate to Society Conventions and other relevant meetings or workshops.

Section 2. Chapter Bylaws

A. Chapter bylaws will be aligned with the bylaws of the Society.

B. Revisions will be filed with the Executive Director of the Society.

C. When Chapter bylaws are updated solely to reflect changes in Society bylaws, as approved at a Convention, the Chapter bylaws affected by those changes may be amended without a vote of the general membership.

D. When the Society bylaws are changed in such a manner that necessitates revision of Chapter bylaws, the Executive Committee will incorporate amendments into the Chapter bylaws so as to ensure the integrity of the Chapter.

Section 3. Chapter Officers

A. The elected officers will include at minimum an Executive Committee composed of a President, a President-Elect, a Secretary, and a Treasurer. Additional offices may be established as the Chapter may prescribe. Student members may hold any Chapter office with the exception of those offices that comprise the Executive Committee. Chapter officers must maintain active membership (see Article II.2.A) in order to hold office.

B. Chapters will determine the terms of office. When an election occurs, a report will be sent promptly, and in no case later than June 15, to Headquarters.

C. The management of the Chapter will be vested in the Executive Committee.

D. At Conventions or times the Society deems necessary, the Chapter’s delegate will vote on behalf of the Chapter.

Section 4. Chapter Meetings

A. Chapter meetings will be held upon call of the President or the Executive Committee. All active members shall be duly notified of Chapter meetings by the Secretary.

B. At least a majority of the membership present or of the Executive Committee will constitute a quorum for the transaction of business at any regular or special meeting.

C. In all matters not specified by these Bylaws or the Society Bylaws, the procedures set forth in the current edition of Robert’s Rules of Order shall be used.

Section 5. Chapter Obligations to the Society

A. The Chapter will submit, by the specified date, certain reports to Society Headquarters. These include, but are not limited to, the Chapter Officer List, the Chapter Annual Report, and the Chapter Finance Report.

B. It is the responsibility of the Chapter to send appropriate delegates, who are active Chapter members to Society conventions and other Society meetings.

C. Chapters will submit all required initiation materials, such as the Transmittal checklist, Permanent Record of Election Forms, and initiation fees, to Society headquarters within 30 days of initiation. All initiation materials are due at Society headquarters by June 15.

Section 6. Duties of Chapter Officers

A. It shall be the duty of the President to call and preside at all meetings of the Executive Committee and of the Chapter, to appoint committees deemed necessary or helpful in furthering the business of the Society, to vote on behalf of the Chapter on ballots and other materials sent to the Chapter by the Society, with the aid of the University Registrar, prepare a list of eligible candidates to be voted on by the Chapter; prepare materials and documents required for the initiation of candidates; and to fulfill other usual responsibilities of the office of President.

B. It shall be the duty of the President-Elect to preside at meetings in absence of the President and to succeed to the Presidency in the event of death, incapacity, or resignation of the President.

C. The Secretary is responsible for maintaining records.  This officer shall keep and publish minutes of meetings of the Chapter and the Executive Committee; maintain correspondence and other files of the Chapter related to the National office and affairs of the Chapter.

D. The Treasurer is responsible for maintaining financial accounts of the Chapter. This officer shall receive and deposit and account for all moneys received by the Chapter from dues and other sources; pay all bills approved by the Executive Committee; arrange for the investment of all funds not required for current operation; prepare an annual budget and arrange for audits of financial records, when appropriate, and prepare an annual report of the financial condition of the Chapter; prepare and submit reports required by the National office; receive and review reports of the Chapter Endowment Fund with the OSU Foundation.

E. It shall be the duty of the Vice-Presidents to perform such duties as are assigned by the President.

F. It shall be the duty of the immediate Past President to serve on the Executive Committee.

Section 7. It shall be the responsibility of the Executive Committee to supervise annual and long-range planning of Chapter activities, to advise and assist Chapter officers in carrying out their duties and coordinating the activities of officers and committees, to have jurisdiction over matters pertaining to the Chapter but not provided for in the Constitution or in the Bylaws of the National Society, to elect Delegates to General and Special Conventions of the Society, and in the event of loss of any Chapter officer by reason of death, incapacity, or resignation to appoint a temporary officer to serve until the election of new officers.

ARTICLE IV

Fees, Dues, and Assessments

Section 1. Each newly elected member before initiation shall pay to the Society an initiation fee established by the Society entitling the initiate to a membership certificate and a standard badge. In addition, the initiate shall, at the same time, pay an initiation fee established by the Chapter, which shall be equivalent to the current year’s Chapter dues and include monies to pay expenses incurred by the Chapter for initiation ceremonies and other activities. No membership shall be valid unless these fees have been paid and the candidate has been duly initiated.

Section 2. All active members, other than those newly initiated, shall pay the Society Chapter dues in an amount determined by vote of the Chapter, together with membership dues in an amount determined by the Society’s Board of Directors. All dues payments shall be made to the Society in response to the annual statement sent to each member.

ARTICLE V.

Endowment Fund

Section 1. A permanent Endowment Fund shall be established and maintained by the Oregon State University Chapter of Phi Kappa Phi. An amount to be determined by the Executive Committee shall be placed annually in a permanent irreducible fund administered by the Oregon State University Foundation, the income of which may be used for carrying on the work of the Chapter, the principal remaining inviolate.

Section 2. The Endowment Fund shall be administered by the Oregon State University Foundation. The Executive Committee retains oversight of the Endowment Fund.

ARTICLE VI.

Amendments and Revisions of Bylaws

Section 1. These Bylaws may be amended by the affirmative vote of two-thirds of the active members present and voting at a regular Chapter meeting, provided the proposed amendment or amendments have been given to the active members in writing thirty days prior to the meeting.

Section 2. All amendments to these Bylaws shall be in harmony with the Bylaws of the Society